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Zoom Meeting Security and Safety Tips

(question)  Should you have any questions or concerns with the instructions, please notify the Technology Service Center for assistance. 

Security and Safety Tips


1. Require a password for all meetings.

Require a password for all Zoom meetings and securely share that password only with your invited guests. Once set, guests must enter the passcode in order to enter the meeting. This will prevent unauthorized individuals from joining a meeting. See this Zoom article  for an explanation and instructions on setting up this feature.


2. Use waiting rooms. 

This allows the meeting host to verify those attempting to gain access to the meeting.  Always verify the guest by name before admitting them to the room. See this Zoom article  for an explanation and instructions on setting up this feature.


3. Do not share your meeting IDs. 

These are unique to individual users and could be used to determine when a meeting is currently in progress.


4. Send links to meetings directly to individuals.

Send links to meetings directly to individuals and do not publicly post meeting links. This could allow unauthorized individuals access to your meeting, particularly when other security settings are not in place.


5. Disable participant screen sharing or file sharing. 

This will prevent your meeting from being hijacked by others and allowing the sharing of inappropriate content. See this Zoom article  for an explanation and instructions on disabling this feature.


6. Lock meetings once everyone has joined. 

This will prevent unauthorized users from gaining entry while the call is in session. See this Zoom article for instructions on locking meetings.


7. Avoid posting photos of your Zoom meetings. 

This could provide threat actors with the associated meeting ID and information on who is attending your meetings.


8. Disable the “Allow Removed Participants to Rejoin” option. 

If an unauthorized participant is identified and removed, this will prevent them from regaining access to the meeting using the same account. See this Zoom article for instructions on disabling this feature.


9. Do not use your Facebook, yahoo, or Google account to sign into Zoom 

Please use howardcc.zoom.us and logon using HCC Login ID and password.


10. Beware of Zoom-themed phishing emails. 

These may purport to be from Zoom and direct the recipient to open a malicious link or attachment in order to deliver malware or steal user credentials. Please report any emails by forwarding them to IT


11. Keep Zoom updated. 

Enhanced security and privacy features may be applied. A recent update enabled meeting passwords by default, for example. See this Zoom article for instructions on updating Zoom.